Medical Equipment Planning

Four Phases to consider when Planning for Medical Equipment in an Emergency Department

By Jodi K. Bogert
Medequip International

PHASE 1 - Needs Analysis/Budget Preparation
1.1 Review of Scope of Project
1.2 Scheduling of Activities based from the timetable of the project
1.3 Delineation of Responsibilities for who is supplying and installing the medical equipment
1.4 Existing Equipment Survey and Evaluation
1.5 Department Interviews/Equipment Programming
1.6 Preparation of Equipment and Furnishings Budget

PHASE 2 - Major Equipment Specifications Development/Coordination
2.1 Development of Equipment Specifications such as Manufacturer and Model Number
2.2 Development of Architectural/Engineering Data
2.3 Coordination of Architectural/Engineering Data to ensure that the medical equipment has the
appropriate power and structural requirements

PHASE 3 - Minor Equipment Specifications Development
3.1 Department Interface in order to finalize the list of minor equipment needed
3.2 Development of Purchase Specifications
3.3 Coordination of Interior Design Activities
3.4 Preparation of Composite Equipment/Furnishings Lists so the request for pricing can go to the
appropriate vendors

PHASE 4 - Purchasing and Associated Services
4.1 Bidding and Negotiation with the vendors
4.2 Purchase Order Placement
4.3 Updating of Major Equipment Specifications to make sure if there are any changes they accounted for
in the space in order to reduce the amount of Change Orders
4.4 Delivery Coordination and Expediting of the medical equipment
4.5 Logistics Management of Receiving/Storage/Installation/Relocation of all medical equipment
4.6 Budget Control
4.7 Final check list of medical equipment installed into the new Emergency Department

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